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Wilson Ihrig is an Equal Opportunity Employer.
We offer a competitive salary and benefits package. Career development is encouraged through participation in professional organizations.

Project Coordinator / Assistant Bookkeeper

The Project Coordinator/Assistant Bookkeeper is a full-time position split between two supervisors. The PC/AB works part of the time under the supervision of the Accounting Manager to handle accounts payable and other bookkeeping tasks, and part of the time under the CEO to assist project managers with document control and other project administrative tasks. This employee must be highly organized and a motivated self-starter with the ability to take direction and execute tasks with little supervision, have a strong sense of customer handling with a deft touch, high-level communication skills, and a healthy respect for process and details. The PC/AB interacts with clients and Wilson Ihrig Project Managers (PM), and must exercise mature judgment, discretion, and professional acumen.

Project Coordinator Responsibilities

Project Coordination

  • Support PMs with the flow and scheduling of all projects, and monitor database to ensure accurate and up-to-date entries.
  • Support the PM in the reporting of team project metrics, such as: detailed documentation of project notes, verification that project closing tasks have been completed, and preparation of final project summary for management’s review.

Assistant Bookkeeper Responsibilities

Accounts Receivable & Work-in-Progress

  • Process all incoming checks and prepare bank deposit when appropriate.
  • Provide additional support such as tracking A/R aging, WIP aging, etc.

Accounts Payables
Enter all invoices as they arrive / pay all invoices as they are due.

Expenses
Collect and process receipts for every expense from Wilson Ihrig credit card or employee personal expense, then prepare employee reimbursements for expenses on 1st and 16th of each month.

Other
Maybe include:  process mail and/or answer phones when needed, file/organize job files when needed, and various accounting research projects or tasks.

Required Skills and Qualifications

  • BA or BS or 5-10 years administrative office support or experience in a professional office environment.
  • Bookkeeping experience highly desirable.
  • Understanding of project workflows for a professional services firm is highly desirable.
  • Must have Excel and Word skills and experience with a computerized time and billing system.
  • Excellent verbal and written communication skills, as well as strong interpersonal skills.
  • Detailed oriented and able to perform tasks with a high degree of accuracy.
  • Flexible and ability to multitask and work under pressure is critical.
  • Experience with project management/CRM database applications on a PC platform is desirable.

Full description can be found on Indeed!

Please submit a cover letter introducing yourself and why you would like to work for us, along with your resume, Employment Application Form, and Permission to Obtain Information and Release Form (Wilson Ihrig Job Application 2019) all in PDF format to: careers@wiai.com

 

Assistant Acoustician Positions

We are currently seeking Assistant acousticians for our San Francisco Bay Area office in Emeryville, CA (HQ) and Seattle office.

Your contributions will include, but will not be limited to:

  • Extensive acoustical and vibration measurements, usually in the field. Field trips may happen outside normal working hours, may require long days, and do involve travel to different parts of the country (or the world!)
  • Field work can require operating in active construction sites, climbing ladders, walking to remote off-road locations with test equipment that can weigh as much as 50 lbs.
  • Noise and vibration technical analyses and computer modeling
  • Preparation and/or support of reports (writing and graphics) in clear, concise English

Qualifications:

  • Degree in Acoustics, Physics, Mechanical, Electrical, Civil Engineering, or other discipline with coursework related to acoustics and vibration.
  • 0-3 years direct, relatable work experience
  • Knowledge of basic acoustical relations and equations a plus
  • Experience using sound and/or vibration measurement equipment a plus
  • Ability to work collaboratively, take direction, and ask questions
  • Strong organizational, interpersonal, and communication skills
  • Excellent analytical and problem-solving skills
  • Familiarity with sound and vibration prediction model software (SoundPlan, CadnaA), CAD programs, MatLab, and/or programming languages is highly desirable
  • Familiarity with vibration concepts and measurement a plus
  • Must demonstrate, at hire, proof of permission to work permanently in the United States

Please submit a cover letter introducing yourself and why you would like to work for us, along with your resume, Employment Application Form, and Permission to Obtain Information and Release Form (Wilson Ihrig Job Application 2019) all in PDF format to: careers@wiai.com
or mail to:
Wilson Ihrig, Attn: Careers, 6001 Shellmound Street, Suite 400, Emeryville, CA 94608